Cyber security is on everyone’s mind these days. And it should definitely be on the mind of every business owner. With as many as one in four businesses suffering a data breach, and nearly 50 % of all American adults having been affected by data breaches, it is a critical issue.
Data breaches cost our economy $100 billion each year. For a small business owner, each comprised customer record can cost upwards of $200, and countless more in lost trust. While the number and scope of data breaches continue to increase, it is not a hopeless situation. In addition to carrying Cyber Liability Insurance, there are steps you can take to help secure both your—and your clients’—personal information.
Here are 7 things you can do now to prevent data breaches.
- Avoid unnecessary data collection. What client information do you really need? Don’t collect non-critical information for the sake of convenience. Know what you need, why you need it and how you will keep it secure.
- Safeguard your data. Keep paper records in a secure, locked location such as a locked filing cabinet. Limit employee access to your data to those employees with a specific need for it.
- Restrict computer access. Set up your electronic data so that only employees with a legitimate need can access those files. Use passwords and encryption to secure and track access.
- Control Computer Use. Create policies that restrict computer access to business uses. Require password protection for all computers and train employees to never leave laptops or other electronic devices unattended.
- Destroy before dumping. Shred all paper files before disposing of private information. Physically destroy CD’s, DVD’s and all other portable media storage before throwing them out. When disposing of old computers or hard drives, use software designed for permanently deleting data before recycling computers.
- Manage your Media. Removable media devices, such as flash drives are more likely to be lost or stolen. When transporting data via removable media devices, encrypt the data before copying it.
- Encrypt your Data. Require encryption for all data transmissions including personal or sensitive information. Avoid using Wi-Fi networks for transmitting data. They are more likely to allow interception than a hard-wired network.
For more information on cyber security and Cyber Liability Insurance, give us a call at Roper Insurance today. We are happy to answer your questions and provide you with the information you need to protect your success.